1.1 These General Purchase Conditions shall apply to any and all acts and actions performed by any member of the Gebauer & Griller Group (“GG”) – the member companies of Gebauer & Griller being listed at the end hereof – as a buyer (ordering party), unless explicitly agreed otherwise in writing. Any amendments and supplements hereto must be made in writing, including a waiver of this written form requirement. No seller, supplier or service provider’s (“Supplier”) business terms and conditions shall be incorporated into GG’s purchase orders (contracts) without GG’s express written consent. GG’s explicit objection against the incorporation of the Supplier’s terms and conditions, if any, is not required.
1.2 GG’s statutory rights in excess of the rights granted in these General Purchase Conditions shall not be affected hereby.
2.1 GG’s orders shall only be deemed binding when they are issued on standard GG’s forms and contain information about the price, the order terms and the authorised person’s signature. Binding orders, once made, may only be amended or supplemented on the basis of GG’s explicit written acknowledgment. In special cases, agreed in writing, orders may be made electronically via EDI (Electronic Data Interface); and only in such cases electronic orders shall be valid even if not signed.
2.2 GG’s silence on any Supplier’s suggestions, requests or proposed changes may in no way be construed as GG’s consent, unless the Parties explicitly agree otherwise in writing.
2.3 Delivery by the Supplier of written confirmation of a GG’s order within three business days shall be deemed as the Supplier’s acceptance of the order. If the confirmation is not delivered timely (see preceding sentence), the terms and delivery dates proposed in such GG’s order shall be deemed as accepted by the Supplier. If there is a discrepancy between the contents of an order and the received order confirmation, the Supplier shall extend a new offer which must be explicitly accepted by GG in writing; otherwise, no contract shall effectively have been entered into.
2.4 All letters and notifications concerning an order must include the order’s number.
3.1 All the requirements for acceptable and compliant investment orders and/or production material are prescribed in the applicable regulations/mandatory specifications or by the relevant performance quality assurance standards (QTLV) / technical standards (TLV) and shall automatically be incorporated into every order. The application of the applicable regulations/mandatory specifications or the relevant performance quality assurance standards (QTLV) / technical standards (TLV) may only be excluded for any of the deliveries by prior explicit written agreement of the Parties.
3.2 GG shall only take delivery of the ordered quantity (number of pieces). The deliveries may only deviate from the ordered quantity if so approved by GG in advance in writing.
3.3 GG reserves the right to change the contents of any order after its acceptance / confirmation as long as the required changes are bearable for the Supplier and comply with good practice in the industry. In such a case, the Parties shall agree on reasonable amendment of the order terms, especially as far as cost and delivery date(s) are concerned.
3.4 The Supplier may only use other production material, tools or methods of manufacture than those approved by GG on the basis of GG’s prior explicit written consent. The Supplier may change the production location to locations different to those listed in the offer only with GG’s consent.
3.5 The Supplier may not transfer the order, whether in whole or in part, to third parties, especially subcontractors, without GG’s prior written consent.
3.6 If the first delivery inspection, performed by the standards of the German Association of the Automobile Industry (VDA), turns out more than two negative results, GG shall bill the Supplier for all the expenses theretofore incurred by GG with respect to the first delivery inspection as well as all other costs and expenses of any kind whatsoever to be incurred by GG with respect to the first delivery inspection in the future. The Supplier must reimburse all such costs and expenses to GG within 14 days after receipt of the GG’s bill.
4. Deliveries and delays
4.1 The delivery date stated in any GG’s order is binding on the Parties. Unless agreed otherwise, the DDP rule for the named place of destination (Incoterms 2010) shall apply. The delivery date(s) stated in the order are the agreed dates for delivery to the named place of destination. If the Parties agree not to proceed by the DDP, the Supplier shall be obliged to prepare the goods for delivery in a timely manner, taking into consideration the usual time required for loading and carriage, and inform the carrier identified in the order that the goods are prepared for carriage.
4.2 The delivery note, packing list and test certificates required under the performance quality assurance standards (QTLV) / technical standards (TLV) GG must be attached to each delivery. If any of these documents is missing, the delivery shall be deemed as incomplete and non-compliant. The delivery shall only be deemed complete and compliant when all the above-required documents are safely delivered to GG. If GG incurs any extra storage costs until proper delivery completion in this respect, GG shall bill the Supplier for all such costs and the Supplier must reimburse them to GG within 14 days after receipt of the GG’s bill.
4.3 If a delay in delivery is impending, the Supplier must inform GG without delay that it might not be able to comply with the agreed delivery date, including the reasons and countermeasures taken, if any. If any measures are to be taken to prevent the impending delay, they must first be approved by both the Supplier and GG.
4.4 The Supplier must compensate GG for any damage caused by late deliveries including, without limitation, the cost of emergency carriage, stoppages or the cost related to the purchase of substitute goods.
4.5 In order to prevent stoppages in GG’s plant, the Supplier must arrange for emergency carriage and pay all the related costs whenever late delivery is the Supplier’s responsibility or whenever the Supplier had ways and means to prevent the delay but failed to use them. In all other cases, such extra costs must be approved by both the Supplier and GG in advance.
4.6 All Suppliers that regularly transact business with GG must notify GG reasonably in advance of any planned shutdowns. By arrangement with GG, the Supplier must take necessary precautions in order to ensure continued deliveries such as stocking up the goods in an increased quantity for emergency, securing the presence of a minimum number of employees necessary for the performance of the orders or keeping the Supplier’s distribution centre in operation.
5. Prices, invoicing and payment terms
5.1 The price stated in an order has been agreed between the Parties and is binding on them unless the Parties specifically agree in writing on a different price before the delivery date.
5.2. The payment terms are determined according to the conditions stated in the order and agreed by the Parties. Unless agreed otherwise, the following payment terms shall apply: (for due date period) 14 days / 3% discount, 30 days / 2% discount, 60 days / full purchase price. The due date period commences on the date of proper delivery of the goods as agreed by the Parties, or by proper performance as agreed by the Parties in the order, and the date of receipt of correctly prepared invoice in the statutorily required form and with the statutorily required contents.
5.3 Invoices, in original copies or the electronic PDF format, unless agreed otherwise, shall be sent to GG for every particular delivery immediately after the goods have been shipped, but no earlier that at the time of the goods dispatch or the time of the agreed performance completion. Invoices must contain all necessary information and comply with the statutory requirements (company’s corporate name, order number, product name/number, GG and the Supplier’s Tax ID No., price calculation, gross/net weight, dispatch notification). Invoices that do not comply with the above-summarised requirements shall be deemed – until corrected by the Supplier – as not delivered and payment thereof within the stated due dates may not be enforced.
5.4 The due date for accepted early deliveries will be subject to the agreed delivery date.
5.5 In the case of defective delivery or performance, GG shall be entitled to withhold payment until proper remedy without forfeiture of any claims for rebates, discounts or any other advantages.
5.6 GG may set off its claims towards the Supplier against its obligations towards the Supplier. Whenever GG so sets off any Supplier’s counterclaim, GG must notify the Supplier accordingly. The Supplier may not set off its claims towards GG in the same manner.
5.7 The Supplier may not assign its claims against GG or authorize third parties to collect them without GG’s prior written consent.
6. Defects, Warranty
6.1 Unless agreed otherwise, the Supplier’s liability for defects shall be governed by the applicable regulations. GG may make claims with respect to defects in the delivered goods/performances in accordance with the applicable commercial regulations and good practice.
6.2 The Supplier shall be fully liable for compliance of deliveries with the respective orders as well as compliance with all applicable legal regulations and rules, directives and standards of the relevant public authorities and professional associations. The Supplier shall also be fully liable for all goods and components delivered (even though not produced) by the Supplier and third party performance, including in cases where GG consented to third party deliveries/performance.
6.3 Taking delivery (acceptance) of any goods (performance) shall be preceded by inspection to be performed by GG’s goods receipt department and quality assurance department. The warranty period only commences after this inspection-on-receipt. GG reserves the right not to follow the provisions concerning takeover of goods contained in provisions of suppliers related to the quality in each takeover, instead GG may perform defined random inspections.
6.4 GG shall be released from the duty to check for defects immediately after receipt of the goods. The Supplier will be notified of defects found, if any, within a period customary in the ordinary course of business but no later than 5 business days after discovery. The Supplier hereby waives its right to object late claim of defects within the meaning and scope of the preceding sentence.
6.5 In emergency cases, GG shall be entitled to make repairs on its own or through third parties, or to obtain another remedy, such as through procurement of substitute goods. In such a case, GG must notify the Supplier accordingly as soon as possible. GG shall bill the Supplier for all extra costs so incurred and the Supplier must reimburse all such costs to GG within 14 days after receipt of the GG’s bill.
6.6 Quality defects will be reported to the Supplier by written Defects Notification. The Supplier shall respond to every Defects Notification through 8D-Report, and include a list of measures to be taken in order to prevent recurrence of the discovered quality defects in the future, within 14 calendar days after receipt of the Defects Notification.
GG may bill the Supplier for all costs incurred by GG in this connection, including administrative costs. The Supplier must reimburse all such costs to GG within 14 days after receipt of the GG’s bill. On written request, the Supplier will be informed about the standard industry hourly rates applied for this purpose.
6.7 In case the same faulty goods is repeatedly deliverd, GG is allowed to withdraw from the delivery contract and/or the related framework delivery agreement provided the defects of the goods are notified in writing to the Supplier and the Supplier continues to deliver faulty goods nevertheless. In any case of breach of the obligation under section 6.7., the Supplier shall reimburse GG for any damage or loss that results from delivery of faulty goods.
6.8 The Supplier is obliged to reimburse GG for any damage that results from delivery of goods of different quality. This applies especially, although not exclusively, to extra shipment costs, production cut-offs resulting from down time, additional costs related to purchase of substitute goods or additional work on the side of GG.
7.1 The Supplier’s liability is governed by the applicable legal regulations and cannot be excluded, even in cases of slight negligence.
7.2 The statutory limitation periods apply and may not be curtailed.
7.3 If any claims are made against GG due to a breach of the applicable safety rules and regulations or under domestic or foreign statutory provisions on liability for defects, such claims being based on defects in GG products caused by defective goods supplied by the Supplier or its subcontractors, GG may seek damages from the Supplier or, in the alternative, indemnification by the Supplier against third party claims. In the case that the Supplier be liable for defects, the Supplier shall reimburse to GG the costs incurred by GG in connection with preventive replacement or cancellation of an agreed delivery/performance necessitated by the existing circumstances.
7.4 In order to cover the risks referred to in section 7.3 above, the Supplier must take out adequate product liability and recall insurance and prove to GG that such insurance is in effect on request.
7.5 Assembly and other activities: The Supplier is liable for any and all damage which occurs in relation to the performance of the contract to GG or to a third party. The Supplier pledges to exclusively undertake work (especially assembly, commissioning, and repairs) only for which such labor force is permitted per valid provisions. The Supplier confirms to secure valid work permits for the work force for each labor activity pursuant to the contract in the particular country of performance.
In case GG incurs any damages arising from breach of this provision by the Supplier, the Supplier is obliged to remedy such damages in full (including potential successive damages and penalties) within 14 days from the delivery of GG’s notice.
8. Third party rights
8.1 The Supplier represents and warrants that none of the supplied deliveries are encumbered with third party rights and that no third party rights, especially patents or licences, will be breached by the act of delivery and the subsequent use thereof.
8.2 The Supplier shall indemnify GG and its customers against all third party claims made in this connection and guarantees to reimburse to GG any and all costs and expenses incurred by GG due to such third party claims. If any such third party claims are made against GG or its customers, the Supplier must provide GG and/or its customers with maximum possible support.
9. Retention of title
9.1 GG reserves the title to all parts, materials and tools provided by GG to the Supplier until payment of all related claims in full. The Supplier must specifically designate all such items and store and keep them separately; in the case that a third party seeks access to such items, the Supplier must invoke GG’s tile and defend it in the best possible manner. The processing and modifications of such items will be performed by the Supplier for GG and, in the case of their impairment, destruction or loss, the Supplier must provide to GG appropriate compensation. If such items are processed together with other things, to which GG does not hold title, GG shall acquire the results of the processing in its co-ownership in proportion to the value of the items to which GG’s reservation of title applies (as compared to the value of the other things processed together with them) as applicable at the time of the processing.
9.2 GG reserves the title to any and all industrial designs, utility models, models, tools, product information, materials etc. provided or paid for by GG. All related intellectual property rights and other rights shall at all times remain with GG. The Supplier may only use such designs, models and tools to manufacture the goods ordered by GG and return them to GG without delay on GG’s request.
10.1 The Supplier must keep all commercial and technical information that is not public knowledge and that the Supplier has learned through its business relationship with GG confidential and keep it as a trade secret. This shall include in particular, without limitation, technical data, sales volumes, prices, information concerning products, product development, methods of manufacture, present and future intentions in research & development, customer data and any and all information about GG.
10.2 The Supplier shall also keep all plans, drawings, calculations and other materials provided by GG confidential and may only disclose them to third parties with prior explicit written approval by GG, unless the information contained therein has become public knowledge. The burden of proof that any of the above described confidential information is/has become public knowledge is on the Supplier.
10.3 The Supplier must ensure that its employees, subcontractors or other natural or legal persons to whom the Supplier grants access to the confidential information, as described above, be bound by the same confidentiality obligation as is hereby imposed on the Supplier.
10.4 This confidentiality obligation shall survive until the confidential information concerned becomes public knowledge (without this being the case due to a breach of this provision), irrespective of whether the Parties’ business relationship is terminated prior to such time or not.
10.5 In the case of breach of this confidentiality provision, GG may apply liquidated damages (contractual penalty) of euro 20,000; the agreed sum of the liquidated damages may not be reduced by a court decision. The Supplier must pay the liquidated damages within 14 days after receipt of GG’s payment demand.
11. Force majeure
11.1 Force majeure events include strikes or other employer-employee disputes, civil unrest, official measures and other unforeseeable, unavoidable and serious events the occurrence of which releases the Parties from their obligations to perform for the duration of the event and to the extent of its impact. Price increases, delivery difficulties or the Supplier subcontractors’ inability to perform properly and timely shall not be deemed force majeure events. The Parties shall provide each other, within reasonable extent and without delay, with the necessary information and agree on best possible adjustment of their mutual obligations when a force majeure event occurs.
12. General provisions, jurisdiction, governing law
12.1 If, with respect to the Supplier’s affairs, a preliminary insolvency administrator [in German: “vorläufiger Insolvenzverwalter”] is appointed or if insolvency proceedings against the Supplier’s assets are commenced or if the insolvency proceedings are discontinued due to a lack of sufficient assets on the part of the debtor, GG may cancel any order (unilaterally terminate any contract), in whole or in part.
12.2 If any of the provisions hereof is found to be legally ineffective, this shall not limit or nullify the effectiveness of the remaining provisions.
12.3 If any of the provisions hereof is in conflict with the individually negotiated contracts (confirmed orders) or contractually provided quality guarantees, the provided quality guarantees shall have precedence over other individually negotiated contracts and these General Purchase Conditions.
12.4 These General Purchase Conditions and any and all claims arising hereunder shall be governed by the laws of Austria with the exclusion of conflict of laws rules and exclusion of the United Nations Convention on Contracts for the International Sale of Goods (UN Law of Sales).
12.5 The Parties agree to subject to the exclusive territorial jurisdiction of the court in Vienna City (Wien Innere Stadt) having the subject matter jurisdiction for the resolution of all disputes arising between them in connection with these General Purchase Conditions.
Gebauer & Griller Kabelwerke GmbH
Gebauer & Griller Metallwerk GmbH
Gebauer a Griller Kabeltechnik, spol. s r.o.
GG Cables and Wires India Private Limited
GG Cables and Wires Slovakia s.r.o.
GG Cables & Wires EE s.r.l., Moldavia
GG Cables and Wires Mexico S. de R.L. de C.V.
Vienna/Austria, April 2015